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  • PHASE Athletic Directors Summit

AD Summit 2025 Theme

This year, our focus will be on the role of artificial intelligence (AI) in athletics administration and sports coaching.

At our first event in November 2024, 100% of attendees said they plan to return for 2025.

Dive into a series of insightful sessions, workshops, and networking opportunities aimed at enhancing your leadership skills and transforming your athletic programs. This year’s focus will be on the use of artificial intelligence (AI) in athletics administration and sports coaching. With an emphasis on real-world applications and innovative approaches, this conference aims to equip attendees with the tools needed to thrive in a rapidly evolving sports landscape.

Summit Details

  • Date

    13 – 14 November 

  • Time

    Thursday, 13 November
    Registration starts: 8 AM
    AD Summit Begins: 8:30 AM
    AD Summit Ends: 4:00 PM
    AD Social: 4:00 PM – 5:30 PM

    Friday, 14 November
    AD Summit Begins: 9:00 AM
    AD Summit Ends: 4:00 PM

  • Summit Venue

    UWCSEA – Dover Campus, Singapore

Note: Registration for PHASE AP Main Conference is not required to attend this two-day summit.

Schedule Overview:

AD Summit (Day 1): Thursday, 13 November 2025AD Summit (Day 2): Friday, 14 November 2025
7:50 AM: Bus Departs Conference Hotel
Holiday Inn Express Singapore Katong by IHG > UWC Dover Campus

8:15 AM: Bus Departs Conference Hotel
Holiday Inn Express Singapore Katong by IHG > UWC Dover Campus
8:30 AM – 9:00 AM: Registration 9:30 – 10:15 AM: AI Success Sharing
9:00 AM – 10:15 AM – Conference Welcome & Keynote 10:15 AM – 10:45 AM: Coffee Break
10:15 AM – 10:45 AM: Coffee Break 10:45 AM – 11:45 AM: Workshop (Block E)
10:45 AM – 11:45 AM: Workshop (Block A)11:45 AM – 12:45 AM: Workshop (Block F)
11:45 AM – 12:45 AM: Workshop (Block B)12:45 PM – 1:45 PM: Lunch
12:45 PM – 1:45 PM: Lunch1:45 PM – 2:45 PM: Workshop (Block G)
1:45 PM – 2:45 PM: Workshop (Block C)2:45 PM – 3:45 PM: Workshop (Block H)
2:45 PM – 3:45 PM: Workshop (Block D)4:00 PM: AD Summit Day 1 Ends
4:00 PM – AD Summit Day 1 Ends
4:10 PM: Bus Depart Campus
UWC Dover > Timbre+ One North
4:10 PM: Bus Depart Campus
UWC Dover > Timbre+ One North
4:30 PM – 6:30 PM: AD Social

Workshops Offered

Discover how today’s leading AI tools can streamline your daily tasks and transform how you communicate, plan, and lead.

Presenter: Chris Mott

Explore how AI can simplify calendars, balance resources, and reduce the stress of organizing practices and games.

Learn how AI can turn quick updates into professional, engaging messages for parents, staff, and your wider community.

Presenter: Turner Neil 

See how AI can transform raw data into clear insights that drive better decisions for your program.
Presenter: Chris Mott

Discover simple ways to use AI to create highlights, promotional clips, and storytelling content that showcase your student-athletes.
Presenter: Chris Mott & Turner

Learn how AI can help draft, edit, and align policies to keep your handbooks consistent, clear, and up-to-date.
Presenter: Christ Mott, Turner Neil

Explore how AI can make performance reviews and feedback more meaningful, personalized, and actionable.
Presenter: Chris Mott

Discover how AI can help you analyze costs, forecast needs, and make smarter financial decisions.
Presenter: Turner Neil

Learn how advanced AI automations can keep your operations running smoothly with less manual effort.
Presenter: Chris Mott

Roll up your sleeves in a guided session where you’ll build your own AI tool to take back to your school.

Presenters: Chris Mott & Turner Neil

Join a collaborative discussion to reflect on lessons learned, share success stories, and shape your next steps with AI.
Presenters: Christ Mott & Turner Neil

The session will present practical yet powerful approaches for schools to integrate environmental and social responsibility into event planning. The focus is on highlighting strategies that minimise ecological impact while also exploring avenues for events to generate positive outcomes for local and partner communities. The roles of staff, students, and the curriculum will all be explored in this context, as enthusiastic buy-in plays a crucial part in making a difference.

Presenter: Gavin Dinsdale, Head of High School Activities, UWCSEA East

Schools within the Asia-Pacific region have a wealth of smart, talented, and passionate school-aged athletes. However, only a small percentage of these young people will realise their ambitions to compete in an Olympic, Paralympic or World Championship event. Nonetheless, their passion for sport, combined with their leadership and academic capacities, position them as key stakeholders in ensuring that sport for social good initiatives, such as the 2032 Legacy, achieve their aspirations for the broader community.

This workshop provides an overview of the leadership and pedagogical curriculum underpinning our UQ Youth Game Changers initiative. Developed in collaboration with Queensland schools, Youth Game Changers is an initiative of the Queensland Centre for Olympic and Paralympic Studies, The University of Queensland.

Youth Game Changers seeks to mitigate the impediment that “you cannot be what you cannot see.” The program facilitates students’ interaction with authentic, high-performing role models within the context of a purposeful, experiential event. Drawing on self-determination theory, YGC invests in students’ individual and collective potential for enacting advocacy and change within the context of sport for social good initiatives. Workshop participants will explore the entrepreneurial, leadership and pedagogical approaches of the YGC curriculum with a view to delivery within their own schools and/or participation in the UQ Youth Game Changers annual event.

Presenter: Louise McCuaig, Head of Discovery Institute and UQ Youth Game Changers Project Manager, Matthew Flinders Anglican College & University of Queensland

Evidence-Based Injury Prevention Programs
A systematic review of injury prevention programs designed to reduce ankle and knee injuries in field and court/gym sports (soccer, volleyball, and basketball). This section synthesizes the essential components of effective programs, explaining the science and rationale behind each element, and providing coaches and PE teachers with practical, easy-to-implement strategies.
A: Review current injury prevention programs
B: Comparison of key components
C: Participation in portions of an injury prevention program

Responding to Injuries and Building Support Networks
Guidance on how to respond when injuries occur, with an emphasis on establishing a network of healthcare professionals within the community and fostering open communication among parents, students, and faculty to ensure proper care, coordinated management, and optimal recovery.
A: Building a communication loop
B: Brainstorm potential community partners

Safe Return to Sports and Physical Activity
Best practices for safely progressing student-athletes back to sports performance and full participation, with a focus on minimizing reinjury risk and supporting long-term athletic health and development.
A: What can be done during the initial recovery phase?
B: Group participation
1: Return to function
2: Return to practice
3: Return to sport

Reflection
How can we as educators practice what we preach?
A: What can you add to your routine?
B: What could you implement on Monday in your PE class or at practice?

Presenter: Vernon Austin Bollinger, Physical Therapist and Certified Strength and Conditioning Specialist, The Clinic

Megaphone

Call for Presenters: Lead a Session at the AD Summit!

Are you an Athletic Director, coach, or sports leader with valuable insights to share? We invite you to present at this year’s Athletic Director Summit and help shape the future of international school athletics.

Session Details:
• 60-minute engaging sessions
• Topics: Leadership, innovation, the use of AI and best practices in school sports
• Audience: Current ADs and Head of Sports, and aspiring athletic administrators

Submit A Session Proposal

Who Should Attend

  • Director of Sport

  • Athletic Directors

  • Coaches

  • Aspiring Athletic Directors / PE teachers aiming to transition into an Athletic Director role

Benefits of Attending PHASE

  • Practitioner-Led Workshops

  • PD Certificates

  • Certify Yourself

    Appropriate for aspiring or current Athletics Directors PHASE is the only place you can get the NIAAA certification in Asia

  • Network with Fellow Athletics Directors

    PHASE has the largest and most diverse network of schools attending from EARCOS, ACAMIS, FORBISSA and more

PHASE Athletic Director Strand Overview:

4 Days of Nonstop Learning & Connection
(2-Day Pre-conference + 2-Day Main Conference)

PHASE Athletic Director Summit

  • 13 Nov 2025

    Day 1 - Athletic Directors Summit

  • 14 Nov 2025

    Day 2 - Athletic Directors Summit

Prices from $525 – prices will go up closer to the summit. Register now to get the lower rate before it’s too late.

Register Now

PHASE Conference

  • 15 Nov 2025

    Day 1 - PHASE Asia Pacific Conference 2025

    Also available: NIAAA 901 & 902 Courses

  • 16 Nov 2025

    Day 2 - PHASE Asia Pacific Conference 2025

    Also available: NIAAA 903 & 904 Courses

Prices from$250 base fee + 80 certification fee per course. Different tier of discounts also available for group registration of 3, 5, 7 or more.

Register Now

Sign Up for NIAAA Certification Courses at PHASE Asia Pacific Conference

We’re thrilled to introduce a dedicated strand for Athletic Directors and Coaches at this year’s PHASE Asia Pacific Conference—alongside NIAAA Certification Courses running concurrently!

Dates: 15 – 16 November 2025
Venue: UWCSEA – East Campus, Singapore

Whether you’re a current or aspiring athletic director, you can complete one to four NIAAA Certification Courses during the event. To participate, simply ensure you’re registered for the PHASE AP Conference on the day of your chosen course(s).

But that’s not all! Between NIAAA sessions, we’ll have a strand of AD focused sessions, giving you even more opportunities to learn, network, and elevate your program.

Courses:

  • LTC 901 Athletic Administration: Introduction to International School Athletic Program Administration
  • LTC 902 Athletic Administration: Principles, Strategies & Methods for Athletic Programs in International Schools
  • LTC 903: Enhancing Organization Management and Effectiveness in International School Athletic Programs
  • LTC 904: Child Protection Overview for the International School Athletic Administrator
Learn More

Hear What 2024 Attendees Had To Say:

Thomas Matthews, Shekou International School

Fantastic two days of learning and sharing designed specifically for ADs

Daniel Hogg, Athletic Director, Saigon South International School

Another year of great conversations, sharing of ideas and celebrating the work that we do. An incredibly fulfilling conference that continues to send you back to your program with new ideas, excited to better support your teams, and bring about the very best student experiences.

Sydney Langford

The conference offered insightful presentations, interactive sessions, and hands-on workshops that equipped me with the latest teaching techniques, exercise programs, and resources to help my students achieve their fitness goals.

Leticia Carino

Thanks for organizing, it was great reconnecting with people, meeting new teachers from different parts of the world & sharing & learning

Katherine Kyle

Thank for for all your hard work behind the scenes a fantastically well run conference I hope I have the opportunity to return every year. Love the blend of professional learning and fun kick back connecting time in the evenings.

All PHASE Asia Pacific Pre-conferences

Agenda Overview

Keynotes

Themes

  • AI in Athletics Administration

    How can AI be used to better to administer and improve school athletics programs

  • The Role of the Athletic Director

    How to balance and best manage the many demands on the AD role and practical strategies for being effective in the role

  • Program and Department Structures

    Share and compare different department structures and workflows

  • Coach Support

    Recruiting, retaining and supporting your coaches

  • Program Development

    Learn best practices for developing, sustaining and evaluating successful athletic programs

  • Diversity and Inclusion in Sports

    Discuss strategies to create inclusive environments

  • Technology in Sport Coaching and Athletics Administration

    Discover technologies that are transforming the world of athletics

  • Community Engagement

    Discover technologies that are transforming the world of athletics

Workshops

This presentation will offer practical tips about how to leverage support from your entire school community to provide a memorable experience for all attendees at tournaments you host. The topics covered will include: securing administration support, developing staff buy-in, building relationships with parents, long-term planning, tournament branding and media, and ideas for social activities.

Good or bad, culture exists. The type of culture you have within a sports program is primarily up to the coaches and athletic directors. Using a structure that includes the “People, Place, and Plan” along with practical examples from sports, this workshop will provide an overview of the components that make up culture in an athletic program. Furthermore, it will provide usable ideas for developing the culture you actually want. 

“Sports builds character.” We’ve all said it. It’s shown to be true, just not in the way we typically think. We will look at the two categories of character, identify potentials and pitfalls within our sports and then suggest strategies that will optimize our opportunities for the immediate and lifelong formation of what we truly value.

Stress and burnout are real in sports, and turnover in coaching and sports administration is higher than in many professions. Coaches and athletic directors are often exposed to high-stress situations, and if methods to limit or reduce those stressors are not in place, burnout can occur. This workshop explains what stressors are most likely to occur and provides 12 ways to mitigate them.

There really is a formula for change! C= D x V x F.SR or in our language 

C=3DR. We will process the parts to understand the whole. This truly will help you discern what’s needed for changing anything: from losing weight to transforming culture! 

3D Institute has courses for coaches, parents, administrators. We have partners with benefits. We have a library of strategies and we have staff available to serve you in creating a culture that every kid would want to be a part of that influences lives. In this session we will walk you through what’s available through our online platform and resources.

“Well, that was a waste of time,” I’ve said or heard about a session at a clinic/conference/workshop on more than one occasion. While intended to educate, sometimes the topics do not align with the attendees’ needs. Therefore, this workshop will do something different to resolve this issue by fostering a networking and discussion environment through Collaborative Problem-Solving (CPS). Participants will generate the topics for discussion and leverage the collective experiences of their peers to create practical solutions to the real-world challenges they face.

Practical information for starting or improving your coach evaluation process so that it helps to not only keep your coaches happy but also developing into the best coaches they can be within your school’s philosophy and expectations. 

This session is also open to coaches!

Let’s dive into the job of an AD and talk about; who we are, what’s our role, and what characteristics we need to not only survive but thrive. We will explore some of the essential skills that set a great AD apart from the rest. While focusing on some challenges faced, we will uncover the strategies needed to keep ADs thriving. Whether you’re just starting out or looking to refine your expertise, this workshop will provide valuable insights and include thoughts and ideas from ADs around the world.

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